Privacy policy

Privacy policy B.V. Ontwikkelbedrijf Greenport Venlo
We, the development company Ontwikkelbedrijf Greenport Venlo, process personal data in the performance of our work. This privacy policy will inform you about the processing of this data and provide answers to important questions. If there are any questions about this privacy policy or the processing of your personal data, you can contact us via the contact information included at the bottom of this privacy policy.

Whose personal data do we process?
We process the personal data of our suppliers, interested parties in and buyers of land, landowners, local residents, business relations, visitors to the website and social media and third parties with whom we have a relationship or with whom we come into contact. This personal data is processed because we have entered into an agreement with you or have the intention to enter into an agreement with you. Personal data is also recorded of persons who report to us via the contact form on our website for information, for sending newsletters, to contact and/or maintain contact with you or if you use our online services. If necessary, these personal data are also used for administrative processing, for example invoicing. In the public area of the Klavertje 4 area, preventive cameras have been placed on and around the business parks to prevent criminal offences , if you are present in this public area, personal data about you will be processed.

Which personal data do we process?
We process the following personal data:

Data to maintain contact with you such as your name, address, (business) e-mail address and (business) telephone number, your position / title and the content of the communication we maintain with you via e-mail, telephone or otherwise.
Data to be able to make an offer or to draw up an agreement and any associated payment obligations, such as your name and address details and bank and payment details and personal data that we request from the Dutch Chamber of Commerce or the land registry office.
The content of files, such as correspondence, discussion reports and various documents related to the performance of our work.
Data obtained when you use our website or our social media channels such as Facebook, Twitter and LinkedIn.
Security cameras have been installed in public spaces. These personal data, including license plates, are stored and read only, for example, if a criminal offence is committed.

These personal data are all stored in a secure environment, which is only accessible to employees who actually have to work with this personal data. This protects your personal data and ensures that it is only used for the purpose for which we collect it.

How do we obtain these data?
In most cases, we receive your personal data from yourself, for example because you provide us with your business card, provide information to us via our website or social media, from telephone conversations or e-mail contact with you or because we want to conclude an agreement with you.

In addition, it is possible that we obtain your personal data in another way, for example through a third party, by consulting sources, for example the land registry office or the Dutch Chamber of Commerce. We also receive personal data from you if you drive through the area where we have placed cameras.

We do not process any special and/or sensitive personal data and do not process personal data of minors (persons under the age of 16).

Principles and purposes
The aforementioned personal data are processed by us for the following purposes:

For making offers
For the execution of an agreement
To be able to communicate with you, for example, in connection with an offer or agreement
To maintain a business relationship / relationship management
For administrative purposes
Creating and managing a client file
Invoicing, accounts payable and accounts receivable management
Archiving
Sending our newsletters
To comply with legal duties and obligations
For the security of the business parks in the Klavertje 4 area and the prevention of criminal offences

A number of principles have been drawn up based on the General Data Protection Regulation (GDPR). We must comply with particular principles for the processing of your personal data for this processing to be lawful. We apply the following principles for processing your personal data:

The execution of an agreement
Compliance with a legal obligation, for example the fulfilment of tax obligations
Legitimate interest, for example to be able to keep in touch with you and to ensure the network and information security of our IT systems. These personal data related to camera footage are also processed on the principle of a legitimate interest. We only examine these data if, for example, a criminal offence has been committed, which is the legitimate interest under this principle.
Because you have given us your consent to process your personal data. If the personal data are processed on the principle of consent, the consent will be requested separately. The consent granted can be withdrawn by you at any time. The processing of the personal data up to the withdrawal of the consent is lawful.

How long do we retain your personal data?
We will not retain your data for longer than the purpose for which we obtained the personal data, or is required by law.
We retain camera images for a maximum of four weeks in compliance with the law. If a criminal offence has been committed, we may retain this data for a longer period. This will always be done in consultation with the police.

Security
We take the protection of your personal data seriously and take appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification. If you feel that your data is not properly secured or there are indications of abuse, please contact us using the contact details below.

Do we transfer personal data?
We engage a number of third parties to process personal data on our behalf. You can think of IT-serviceproviders. In addition, we only provide your personal data to third parties if this is necessary for the execution of the agreement with you or to comply with a legal obligation. We never sell your personal data. With companies that process your personal data as a processor on our behalf, we conclude a processing agreement to ensure the same level of security and confidentiality of your personal data..

What rights are there for the individuals whose personal data are being processed?

The right to data portability. The right to transfer personal data. This means that you have the right to receive the personal data that we process about you. This right can be used to pass on the personal data to another organization.
The right to be forgotten. This means that in some cases we have to delete your personal data if you request us to do so. The right to be forgotten only applies in the following situations: 
a) The personal data is no longer needed; 
b) As a data subject, you have withdrawn your previous (explicit) consent; 
c) You object against the processing; 
d) The personal data is processed unlawfully by us; 
e) We are obliged to delete the personal data after a legal term has expired. 
f) The data subject is under sixteen years of age and the personal data were collected via an app or website.
The right of access to personal data. You may ask what personal data we have about you. You may also request to access these personal data.
The right to rectification and completion. You can ask for incorrect personal data to be corrected or for personal data to be completed.
The right to restrictions on the processing of personal data. In certain situations, you have the right to restrict the use of your data. One of the following criteria must be met for this to apply: (a) The data may be inaccurate;

(b) The processing is unlawful; 

(d) You object to the processing.

The right with regard to automated decision-making and profiling. The right to human intervention when making decisions. This right is important if your personal data are processed automatically.
The right to object to the personal data processing. Objections can be made if data are processed on the basis of a task that is of general interest or on the basis of a legitimate interest.

To ensure that the request for access, correction, deletion, data transfer has been made by you, you may be asked to identify yourself before your request is complied with.
We make every effort to comply with your rights under the General Data Protection Regulation. However, it is possible that these rights conflict with other legal provisions such as tax obligations. If, for that reason, we are unable to comply with one of the aforementioned requests, you will be informed in writing.

Cookies
Our website only places functional cookies. Cookies are small text files that are stored on a device while using a website. Functional cookies allow the website to function better. Under the law, you do not need to be asked for permission for this.

Who can I contact with questions or objections?
If you have a question or would like to invoke one of the above rights, please contact the secretary at info@greenportvenlo.nl. The secretary ensures that the question reaches the right person and is answered in a short term.
If you have a complaint about the processing of your personal data, we ask you to contact us directly. You always have the right to file a complaint with the Dutch Data Protection Authority, which is the supervisory authority in the field of privacy protection.

This document
We reserve the right to amend this privacy policy. The last date of change is displayed at the bottom of the document. The most recent version of this privacy policy can be found at any time at www.greenportvenlo.eu.

Contact details:
B.V. Ontwikkelbedrijf Greenport Venlo
Campusgebouw Brighthouse
Innovalaan 1
NL-5928 SX Venlo
T: +31 (0)77 850 34 50
E: info@greenportvenlo.nl
In: www.greenportvenlo.nl

Last modified date: 25 January 2023